Data Protection Act Compliant Control Room Documentation

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Also see: Data Protection Act Compliant Media Kits

A comprehensive range of documentation covering all aspects of CCTV control room management.

The VMS suite of CCTV control room management documentation is a complete solution to compliance, evidence and all common issues relating to the day to day management of CCTV Schemes.

This professionally designed range of documentation is available as a complete package including audit, implementation and staff training or as individual items.

CCTV Code of Practice
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Supplied as a draft Word document on CD. This easy to understand document needs only simple editing to fit the users specific requirements. Linked to standard documentation shown here. This achieves an efficient, simply audited, management system.

Registered users will receive any updates to this Code of Practice for 12 months following delivery.

Contemporaneous Observation Log
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Incidents are described as they occur and operators log on and off observation shifts ensuring effective transfer of knowledge between operators. This log may later be produced in Court.

Supplied in a robust ring binder with 5 No. 35 serially numbered pages, wire bound books.

Annual Review & Report
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The efficacy of the scheme and its management is audited and reported on by a qualified independent auditor.

Supplied in a robust ring binder with 10 No. 3 page reports.

Daily Incident Log
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Incidents are categorised on a daily basis thereby creating data by which the efficacy of the scheme may be measured and stated in an annual report.

Supplied in a robust ring binder with 30 serially numbered pages giving 180 entries.

Covert Scheme Approval Log
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The purpose of this document is to document the cause, justification, purpose, proposed term, review routine and ultimate decommissioning of the surveillance.

Supplied in a robust ring binder with 30 serially numbered pages for 150 entries.

Visitor Viewing Log
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Individuals (Law Enforcement Agencies etc) authorised under the terms of the Code of Practice sign a Confidentiality Agreement before being allowed to view recorded information.

Supplied in a robust ring binder with 30 serially numbered NCR pages giving 150 entries.

Operator Duty Log
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Operators sign on and off duty.

Supplied in a robust ring binder with 30 serially numbered pages giving 480 entries.

Recording Equipment Check Log
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Time and Date and Recording Playback quality is logged on a daily basis.

Supplied in a robust ring binder with 30 serially numbered pages giving 330 entries.

Public Information Sheet
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A pro-forma information sheet providing members of the public with information, relating to CCTV Schemes, that they are entitled access to under the terms of The Data Protection Act.

Supplied in a robust ring binder with 30 sheets.

DVR Log
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Information recorded on Hard Drives/ DVR’s is treated as controlled information and logged on and off site in a form that enables effective audit.

Supplied in a robust ring binder with 30 serially numbered forms.

Video Print Log
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Video Prints are treated as controlled information and given Unique Reference Numbers thereby creating an effective audit trail from creation to final destruction.

Supplied in a robust ring binder with 30 serially numbered pages & 15 A4 pouches allowing for up to 120 video prints to be tracked.

Repairs and Maintenance Log
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System faults and routine maintenance are logged and tracked from initial report through to completion.

Supplied in a robust ring binder with 30 serially numbered forms.

Witness Statement
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This pro-forma declares information relevant to the management of the scheme and accompanies evidence when submitted to Court.

Supplied in a robust ring binder with 30 serially numbered forms.

Filing Trolley

Aware of space issues affecting many control rooms, storage is in the form of a castor mounted trolley unit housing the individual elements in the base. 100 numbered suspension files for archiving incidents and subject right of access applications are held in the lockable top section complete with index card.

Please contact us if you would like a provisional quotation or more information concerning these products.