Data Protection Act Compliant Media Kits

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Also see: Data Protection Act Compliant Control Room Documentation

Evidence Download Pack

Evidence-download-pack.jpg

For applications with high levels of activity, evidence is downloaded to two discs, one being a working copy for issue to Police, the other held on site for archive and verification purposes.

Each pair of discs, colour coded Green and Yellow bear the same serial number as the accompanying Green and Yellow NCR type two part set documentation.

The following items are supplied in a robust ring binder.

  • 25 pairs of serially numbered and colour coded discs
  • 25 two-part set serially numbered and colour coded documents
  • 50 tamper evident seals
  • 25 evidence envelopes

When ordering, specify quantity in units of 25 pairs and specify whether CD or DVD media is required.

Subject Right of Access Pack

Subject-right-of-access-pack.jpg

Members of the public have the legal right to copies of excerpts of recordings that feature them.

In the event that an individual requests access to a recording they must fill out a form included in the pack. The recordings of the individual are then downloaded to a red and a black disc.

If no recognisable images of other individuals are present the red disc can then be given to the applicant and the black copy is held on site. If recognisable images of third parties are present the images must be masked before the red disc is handed over. For masking the disc can be sent to VMS who provide an editing service*. The edited copy is then forwarded to the applicant.

This package contains sufficient items for 10 Subject Right of Access Requests.

The following items are supplied in a robust ring binder.

  • 10 Pairs of colour coded serially numbered Archive and Applicant/Issue Copy discs.
  • 10 Subject Right of Access Application Forms.
  • 10 Evidence Envelopes & Security Seals

When ordering, specify whether CD or DVD media is required.

Management and Download Pack

Management-download-pack.jpg

Probably all you need if the requirement is to manage a small CCTV system, allowing the user to download 10 incidents for evidence purposes and process 5 Subject Right of Access applications.

Code of Practice/Policy Document, this simple pro-forma document enables simple step by step compliance with The Data Protection Act and Human Rights Legislation as it applies to CCTV recording. This document should be reviewed on an annual basis.

Evidence is downloaded to two discs, one being a working copy for issue to Police the other held on site for archive and verification purposes. Each pair of discs, colour coded Green and Yellow bear the same serial number as the accompanying Green and Yellow NCR type two part set documentation.

Subject Right of Access Applications are dealt with in a similar manner with colour coded documentation and discs. The application document enables the CCTV user to comply with the requirements of the Data Protection Act in a simple cost effective manner. Discs are colour coded Red and Black and serially numbered, the Red disc is handed to the applicant and the Black disk is held on site as an archive copy.

The following items sufficient for 10 incidents and 5 Subject Right of Access are supplied in a robust ring binder.

  • Data Protection Act Compliance Guide
  • Annual Compliance Review
  • Commissioning CD/DVD a permanent record of image quality at handover.
  • Statutory Information Signs (Self Adhesive)
  • 13 Pairs of colour coded serially numbered Incident Archive and Working Copy discs
  • 13 Pairs of serially numbered incident download log sheets
  • 2 Pairs of colour coded serially numbered Subject Right of Access Issued and Archive discs
  • 2 Subject Right of Access Application forms
  • 15 Clear Evidence Envelopes
  • 30 Security seals
  • Monthly Recording Check Log
  • Hard Drive/DVR Log
  • Visitor Viewing Log

When ordering, specify whether CD or DVD media is required.

Please contact us if you would like a provisional quotation or more information concerning these products.